How to register

• Before you register
• The registration process
• What information will be publicly available?
• Statutory declarations
• What if I forget my password or username?

Before you register

Before you register in the Queensland Lobbying register the first time, we recommend you read the Lobbyists' Code of Conduct and the Integrity Act 2009.

Our User manual provides a step-by-step guide to how to Register. It is formatted to be printed out and used in hard copy form.

The Registration Process

(1) Set up an account

To register your organisation, click on New Application, which will take you to the Registration page and follow the instructions to create an account.

The email address you use to register will become your username and you’ll be asked to create a password to add the company's profile and administer the details on the register.

Your password must be between 8 and 64 characters and contain at least 3 of the following - a lowercase letter, an uppercase letter, a digit and a symbol.

Once you have signed in, you will need to enter:

1. your company’s trading name and business name, any other business or trading name, along with the Australian Business Number (ABN) or Australian Company Number (ACN)
2. the names of all owners, partners and/or major shareholders
3. a website address (optional).

In addition, you’ll be asked to nominate a Contact Officer as the main point of contact for your company. The Contact Officer will manage your details on the register.

The primary Contact Officer must provide a statutory declaration that the details provided on the register are correct. You can access a pre-filled statutory declaration for the state you’re in on the Lobbying forms page.

Once you’ve entered the information required, click on the Register button. A confirmation email will be sent to the email account registered advising that your user account has been created.

Once the registration process has been finalised, multiple Contact Officers can register.

(2) Provide details about your organisation and lobbyists

First, go to the Sign in page, enter your username and password selected during registration and click on ‘Sign in’.

Now you need to enter the information required under the Integrity Act 2009 (Qld).

Details of whether you are a former senior government representative (within the past two years or less) and the names of your clients will appear on the publicly-available information which is searchable on the Lobbying register under Search lobbyists and Search clients.

Other information such as contact details will not appear on the public register, but are needed so we can get in touch with you.

You will be asked to provide:

1. the names of owners, partners or major shareholders as applicable
2. contact details including name, phone number and email address at which you can be contacted; please include your area code for phone and fax numbers (this information may be liable to disclosure under the Right to Information Act 2009)
3. names and positions of all those employed, contracted or engaged by the business or company (the entity) to carry out lobbying activities
4. a statutory declaration [required under the Integrity Act 2009 (Qld)] for each employee, contractor or person engaged to carry out lobbying activities (in addition to the Contact Officer’s statutory declaration)
   nb: if you are in another state or territory, please use the correct statutory declaration for that state or territory (these are available on the Lobbying forms page)
5. *if a person listed is a former senior government representative, the date the person ceased being a senior government representative
6. *names of third-party clients by whom the lobbyist is retained to provide lobbying services, and whether you are paid for providing these services.

Once this is done, click on Submit for Approval. The Office of the Integrity Commissioner will send an email response within a few days.

*What information will be publicly available?

The information above marked with an asterisk (*) above will be placed on the public register, as required under the Integrity Act 2009 (Qld), section 49.

Your contact details will not be available on the public register.

Statutory declarations

Under section 53(5) of the Act, a statutory declaration must be provided by all those who conduct lobbying activities (by the lobbyist if he/she is an individual, and any employees, contractors or other people engaged by the lobbyist).

Before a lobbyist is included on the register, they must provide a statutory declaration declaring that they:

have never been sentenced to a term of imprisonment of 30 months or more and have not been convicted, as an adult, in the last ten years, of an offence involving dishonesty, such as theft or fraud.

Pre-filled statutory declarations which only require your personal details are provided on the Lobbying forms page.

If you can’t apply online, signed hard copies of the Registration form and the statutory declaration/s can be posted in, or be scanned and emailed in. Handwritten forms must be clear and legible to be accepted.

Statutory declarations must be made according to legislation which applies in the state or territory you’re in, so statutory declaration forms are provided for all Australian jurisdictions.

Once you’ve completed all sections of the statutory declaration required, please ensure it’s witnessed by an appropriately qualified witness, ie.:

• a justice of the peace, commissioner for declarations or public notary under Queensland law, or
• an appropriate person under the law of the state and territory in which the declaration is made.

An incomplete statutory declaration will delay the processing of your application.

The links below provide more information about who can witness a statutory declaration outside Queensland. This information is a guide only and may change:

• New South Wales
• Victoria
• Commonwealth
• South Australia (see the Oaths Act 1936, Part 5, section 34)
• Western Australia
• Northern Territory
• Tasmania

For more information about the statutory declaration required see section 53(5) of the Integrity Act 2009.

What if I forget my password or username?

Your username will be the email address you used when you first registered. Once you’ve created a password, save it in a safe place (eg. using a software password manager).

If you forget your password, go to the Sign in page, enter your username and select Forgot your password? A verification code will be sent to the email address which was entered as your username, and a prompt will appear asking you to enter the code. Once this is done, you’ll be able to change your password.

If you have any problems, contact the Office of the Queensland Integrity Commission on phone: 07 3003 2888 or email: [email protected]